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Call Now: 240-866-5820Hagerstown Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $175 – $495+ | $1,789 – $3,789 | $6.07 – $10.02 |
| 40 to 50 Passenger Charter Bus | $152 – $462+ | $1,695 – $3,560 | $6.13 – $10.08 |
| 25 to 35 Passenger Minibus | $146 – $446+ | $1,600 – $3,455 | $4.09 – $10.04 |
| 20 to 24 Passenger Minibus | $167 – $457+ | $1,606 – $3,361 | $4.10 – $9.05 |
| 15 to 18 Passenger Minibus | $153 – $433+ | $1,512 – $3,247 | $4.05 – $8.00 |
| Entertainer Coach | $307 – $542+ | $3,019 – $5,019+ | $6.11 – $10.06 |
| Yellow School Bus | $138 – $443+ | $1,533 – $3,668 | $6.07 – $10.02 |
| Shuttle Bus | $139 – $434+ | $1,507 – $3,642 | $6.07 – $10.02 |
Hagerstown Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $165 – $435+ | $212 – $482+ | $1,018 – $2,918+ |
| Medium Party Bus (20 to 40 Passengers) | $200 – $500+ | $221 – $501+ | $1,200 – $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $233 – $483+ | $224 – $504+ | $1,518 – $3,918+ |
| Mercedes Sprinter Party Bus | $147 – $387+ | $163 – $433+ | $998 – $3,898+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 240-866-5820 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Hagerstown?
In general, a Hagerstown bus rental will cost anywhere between $170 to $500 per hour or $1,800 to $3,800 per day. The final price of your Hagerstown bus rental will depend on a variety of factors—so the best way to know for sure how much your bus rental will be is to get an estimate by calling our 24-hour reservation team at 240-866-5820! We’ll be happy to break down the pricing factors that can apply to your group transportation services, as well as offer a free and personalized bus rental quote within minutes.
How Much Does a Party Bus Rental Cost in Hagerstown?
Party bus rentals in Hagerstown typically cost between $200 and $500 per hour, with most vehicles requiring a minimum booking of 4–5 hours. Smaller party buses (14–20 passengers) run $200–$350 per hour, while larger models (30–40 passengers) are $400–$500+ per hour. Daily rates range from $2,000 to $5,000 depending on size, amenities, and mileage. Weekend evenings and peak seasons (spring weddings, prom) push rates higher. Get an exact quote fast by calling Charter Bus Company Hagerstown at 240-866-5820 or using our online tool. We’ll break down all party bus pricing upfront so you can budget with confidence.
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Call Now: 240-866-5820What Factors Influence Your Hagerstown Bus Rental Quote?
When you request a bus rental estimate from Charter Bus Company Hagerstown, our team sets the final price based on the answers to a few questions:
- Where is your group being picked up?
- Where is your group traveling?
- How long will you need the bus?
- What size bus do you need?
- Do you have any special requests?
Having your trip details finalized and ready to go will make the process of receiving an accurate bus rental quote quick and easy. Once our team has your trip information, we can get an accurate estimate of your bus rental cost. You’ll receive a personalized quote in minutes, and you can either sign off on your rental plan or walk away—it’s that easy!
How Distance and Duration Affects Bus Rental Pricing
One of the biggest factors that goes into your charter bus rental quote will be the duration of your trip. Local trips around Hagerstown are usually priced per hour, while longer trips that may take you to cities like Baltimore and Washington DC are typically priced per day or per mile. Be sure to provide your reservation expert with an accurate pick-up and drop-off address, as well as a rough itinerary of stops you may want to make along the way. That way, your travel plan will include only the time you need the bus, and you won’t be charged for additional time you don’t need.
Also, keep in mind that most bus rental providers require a minimum amount of time on each trip. So even if you only need the bus for a short amount of time, you may be required to pay an hourly minimum.
The Time of Year
Believe it or not, there are certain times throughout the year when renting a bus is more expensive. Why? Because there is a higher demand for bus rentals during certain times of the year, which drives up the price. April, May, and June tend to be the most expensive months to rent a bus because many schools and organizations are planning end-of-year outings, proms, spring vacations, and other events.
Day of the Week
Just like with hotels and airlines, renting a bus on a weekend will generally be more expensive than renting one during the week. If your schedule allows, consider planning your trip on a weekday to save some money.
Your Starting and Ending Locations
While we are headquartered in Hagerstown, we provide bus rentals across the entire region—including Frederick, Rockville, Gaithersburg, and beyond! That being said, not every trip starts and ends in a major city. If your transportation begins or ends in a rural area or somewhere outside city limits, you may have to pay a little extra to cover your driver’s “deadhead.” This term refers to the time it takes for your driver to return to the dispatch location after your trip is over.
Bus Type and Size
Not only does the size of your bus affect your overall cost, but so does the type of bus you’re renting. In general, larger buses with more seating capacity (like a 56-passenger motorcoach) will cost more than smaller buses (like a 15-passenger minibus). But remember: the more people you have on your bus, the more ways you can split the total cost. Sometimes, it may be more cost-effective to rent one large bus instead of multiple smaller ones.
Also, keep in mind that luxury buses with additional amenities (like leather seats, TVs, WiFi, and restrooms) will cost more than standard models. When you call to request a quote, be sure to specify exactly what kind of bus you’re looking for so you can get the most accurate estimate.
Tolls and Parking
Your bus rental quote will not include the cost of tolls or parking fees. If your trip requires traveling on toll roads or crossing bridges, you’ll be responsible for covering those costs. The same goes for parking—whether you’re visiting a museum, attending a sporting event, or staying at a hotel, any parking fees incurred during your trip will need to be paid separately.
For example, if you’re attending a concert or sporting event at the Hagerstown Fairgrounds, parking passes may cost anywhere from $10 to $30 per vehicle. Be sure to factor these additional expenses into your budget when planning your trip.
Booking Timing
When it comes to booking a bus, the early bird gets the worm. Or in this case, the best price. As your trip date approaches, there are fewer buses available to rent, which means prices go up. Try to book your rental at least three to six months in advance to ensure availability and get the best rate possible. Last-minute bookings may incur higher rates due to limited availability.
Cost-saving Tips to Consider
You shouldn’t have to break the bank to enjoy quality group transportation, which is why the Charter Bus Company Hagerstown team is here to help you save! Here are some quick and easy ways to cut costs on your bus rental services in Hagerstown:
- Book early. As soon as you know the dates of your trip, call Charter Bus Company Hagerstown to secure your transportation. Buses are in high demand during certain seasons, so reserving your ride early can save you money and stress.
- Avoid peak seasons. If possible, schedule your trip during the off-season. Avoiding the spring and early summer months can help lower your overall transportation costs.
- Headcount is important. Having an accurate headcount will help your reservation specialist narrow down your bus options and recommend the best ride for your group size. That way, you won’t overspend on a vehicle that’s too big or uncomfortably crowd into a vehicle that’s too small.
- Limit special amenities. While flat-screen TVs and in-cabin WiFi are nice perks to have, extras like these can increase your rental rate. Ask yourself which features your group can’t go without, and which ones you can skip.
- Choose one central pickup location. Drivers are often compensated for the time they spend traveling to your starting point, so selecting a pickup spot that’s close to the city center can help reduce your final bill.
- Split the bill. Divide the total cost among all passengers to make your bus rental more affordable. Larger groups can benefit from splitting the cost of a bigger bus.
Get an Instant Quote on Your Hagerstown Bus Rental
Ready to receive your personalized bus rental quote? Our reservation team is available 24/7 to assist you! Just give us a call at 240-866-5820 and be prepared to share your trip details, including your destination, travel dates, passenger count, and any special amenity requests. We’ll quickly provide you with an accurate, no-obligation estimate tailored to your unique travel needs. If you like what you hear, you can secure your reservation with a deposit, and we’ll coordinate the rest. It’s that simple!
Sample Trip Pricing Examples
Below are real-world examples of charter bus pricing for popular routes and events in and around Hagerstown. Use these as a reference point, then call our team for an exact quote tailored to your trip.
Wedding Shuttle Service in Hagerstown
Let’s say you’re tying the knot at one of Hagerstown’s beautiful wedding venues, like Cortland Mansion or The Barn at Springfield Farm. Many of your guests are from out of town, so you decide to reserve a room block at a nearby hotel and hire a shuttle service to transport them to and from the reception. You need a ride that seats at least 18 people, so your reservation specialist recommends a 20-passenger minibus. You’ll need the shuttle for 5 hours while your guests celebrate, and the venue is less than 15 miles away from the hotel.
Since this is a local trip, you’ll likely be charged by the hour. At $250 per hour, your total comes to $1,250. With 18 passengers splitting the bill, each person owes about $70 for a reliable ride home after the reception.
Multi-day School Field Trip to Washington, D.c.
Imagine a Hagerstown middle school is planning a 3-day field trip to Washington, D.C., to visit the Smithsonian museums, the National Zoo, and the Capitol building. The trip coordinator needs transportation for 40 students and 5 chaperones, so a 47-passenger charter bus is the perfect fit. The distance from Hagerstown to D.C. is approximately 75 miles one way, and the group will require local transportation between attractions once they arrive.
Because this is an out-of-town trip spanning several days, your rental will likely be charged by the day. At $3,000 per day for a full-size motorcoach, your 3-day excursion will cost $9,000. Divided among 45 passengers, each person pays $200 for comfortable transportation with onboard amenities like WiFi and DVD players.
Corporate Event Transportation to Baltimore
Suppose a Hagerstown-based company is sending 30 employees to a conference at the Baltimore Convention Center. Rather than reimbursing everyone for mileage and parking, the company hires a 32-passenger minibus to transport the team to and from the event. The convention runs all day, so the driver will wait nearby until it’s time to head back to Hagerstown.
For a trip of this distance (roughly 70 miles each way), you may be charged by the mile. At $8 per mile for a minibus, your 140-mile round trip comes to $1,120. Add 8 hours of waiting time at $100 per hour ($800), and the total cost is $1,920. The company covers the expense, and employees appreciate the hassle-free commute.
Sports Team Travel to an Away Game
A local high school football team needs transportation to an away game in Frederick, about 30 miles from Hagerstown. With 25 players, 5 coaches, and equipment to haul, a 30-passenger minibus will accommodate everyone comfortably. The team will travel to the game, compete for a few hours, and return home the same evening.
Charged by the hour for a short trip, your 6-hour outing at $300 per hour totals $1,800. Split among 30 passengers, each athlete pays $60 for convenient team transportation.
Private Group Tour of Antietam National Battlefield
A group of history enthusiasts from Hagerstown wants to spend the day exploring Antietam National Battlefield. With 12 friends interested in the excursion, a 15-passenger minibus offers just enough space for everyone. The battlefield is only 15 miles from downtown Hagerstown, and the group plans to spend 4 hours touring the site before heading back.
This local outing will be billed by the hour. At $225 per hour for a minibus, your 5-hour trip costs $1,125. Each participant contributes $94 for a relaxing ride to the historic landmark.
Religious Retreat Transportation to Deep Creek Lake
A Hagerstown church is organizing a weekend retreat to Deep Creek Lake for 35 members of the congregation. The lake is approximately 90 miles from Hagerstown, and the group will spend two nights at a lodge before returning home. A 36-passenger minibus is selected for its comfort and affordability.
Billed by the day for a multi-day trip, your minibus rental costs $2,000 per day. For a 3-day retreat, the total comes to $6,000. Divided among 36 passengers, each member pays $167 for round-trip transportation to the mountain getaway.
Airport Shuttle to Dulles International
A family of 10 is flying out of Dulles International Airport for a vacation abroad. Rather than driving separate cars and paying for long-term parking, they hire a 12-passenger minibus to shuttle them to the airport. The driver will pick them up in Hagerstown, drop them off at the terminal, and meet them upon their return.
This one-way airport transfer is billed by the mile. At $7 per mile for a minibus, the 75-mile trip to Dulles costs $525. Round-trip transportation totals $1,050, or $105 per person, for door-to-door service.
