Charter Bus & Minibus Rentals in Martinsburg

Charter bus rentals in Martinsburg typically cost between $1,400 and $3,900 per day, depending on the size and type of vehicle. Smaller minibus rentals (18–28 passengers) average $1,400–$2,800 per day, while full-size motorcoaches (56 passengers) run $2,700–$3,900 or more for longer trips. Hourly rates range from $175–$325+ per hour with a 5-hour minimum. One-way and multi-day packages are available. Get an instant quote online or call 240-866-5820 for exact pricing on your trip.

We calculate prices based on the type of bus, number of passengers, mileage, duration of the trip, time of year, and any special requests. Additional factors include fuel costs, tolls, parking fees, and whether the trip requires overnight stays for the driver. Peak seasons and last-minute bookings may also affect the final price. We provide all-inclusive quotes that cover the main components of your rental so you know exactly what to expect.

Yes, we require a non-refundable deposit to secure your reservation. The deposit amount varies but is typically a percentage of the total rental cost. This deposit ensures that your vehicle is reserved for your desired dates and will be applied toward the final balance of your trip. The remaining balance must be paid in full before your departure date.

The final payment for your charter bus rental is due before the start of your trip. We’ll provide you with a specific payment schedule when you book, and you can pay the balance online through our secure portal. If your trip isn’t paid in full by the deadline, it won’t be dispatched, so please plan ahead. For multi-day or complex itineraries, additional payments may be required in advance.

Yes, driver gratuity is included in your quote by default. We include a standard tip (usually 10–20%) in the total price to make billing simple. If you feel your driver provided exceptional service, you’re welcome to offer additional cash gratuity at the end of the trip. All other fees—such as tolls and parking—are itemized separately so you know exactly what you’re paying for.

Charter Bus Company Martinsburg offers a wide selection of buses in Martinsburg, including 15, 20, 25, and 28-passenger minibuses; 35- and 40-passenger mid-size coaches; and 47, 50, and 56-passenger full-size charter buses. We also have school buses (up to 44 passengers), ADA-accessible vehicles, and party buses (10–40 passengers). All vehicles are late-model, well-maintained, and equipped with modern amenities. Ask about specific models like the Grech Motors minibus, Van Hool CX45, Prevost H3-45, or MCI J4500.

Our charter buses can include reclining seats, climate control, onboard WiFi, power outlets or USB ports at every row, flat-screen TVs with DVD/Blu-ray players, Bluetooth audio systems, PA microphones, luggage bays, and overhead parcel racks. Most full-size coaches have a clean restroom with hand sanitizer. Optional upgrades include leather upholstery, LED accent lighting, tray tables, and forward-facing video screens. Minibuses offer many of the same amenities in a smaller package. Just let us know what your group needs!

It’s best to book your charter bus 6 to 9 months in advance, especially if you need a large vehicle, are traveling during peak season (spring and fall), or have a complex itinerary. Summer and holiday weekends also fill up quickly. Last-minute rentals are possible but availability may be limited and prices higher. Once you have your trip dates and headcount, contact us for an exact quote and we’ll lock in your reservation.

You can book a charter bus rental in Martinsburg by calling our team anytime at 240-866-5820! We’re available 24/7 and can get you a free, no-obligation quote in minutes. Just have your trip details ready—like passenger count, pickup location, destination, and travel dates—and we’ll quickly provide you with pricing and bus options. If you like what you see, you can book your bus right then and there!

Yes, if your trip requires an overnight stay, you’ll need to provide hotel accommodations for the driver. The hotel should be a national brand (like Holiday Inn, Hampton Inn, or similar) and must have on-site bus parking. If you’re booking rooms for your group, simply add one room for the driver. For multi-day trips, drivers need a private room each night. If your itinerary requires multiple drivers, each one will need separate accommodations.

No, your quote does not include tolls, parking, or special permits. These fees vary by route and destination, so you’ll need to pay them separately during your trip. Most tolls can be paid in cash or with a credit card. Parking fees are common at hotels, stadiums, and downtown venues. Your driver will keep receipts and let you know the total owed at the end of the trip. Please budget extra for these expenses.

In Martinsburg, you can park a charter bus at larger public lots, school campuses, or event venues with prior approval. Try the MARC Train Station lot for downtown access, or contact shopping centers like Foxcroft Towne Center for oversized vehicle policies. Many hotels along Edwin Miller Blvd and Foxcroft Ave have space for buses—just call ahead to confirm. For events at the Roundhouse or War Memorial Park, ask organizers about designated bus parking areas. Always verify in advance to avoid issues.

Martinsburg public transportation is limited to Eastern Panhandle Transit Authority (EPTA) fixed-route buses and the MARC commuter rail to Washington, DC. EPTA routes have infrequent schedules and don’t serve all regional destinations. Private charter buses offer door-to-door service anywhere in Berkeley County or beyond, run on your custom timetable, and keep groups together for faster, more comfortable travel. With a charter bus, you control the itinerary—no transfers, missed connections, or split groups.

We provide charter bus service to all airports near Martinsburg, including Eastern West Virginia Regional Airport (MRB), Hagerstown Regional Airport (HGR), Washington Dulles International Airport (IAD), Baltimore/Washington International Thurgood Marshall Airport (BWI), and Ronald Reagan Washington National Airport (DCA). We can also serve smaller general aviation facilities upon request. Our team handles pickups and drop-offs for airline crews, passenger groups, and corporate travelers.

We serve every type of group in Martinsburg, including schools, sports teams, businesses, wedding parties, church groups, military units, government agencies, and nonprofit organizations. Whether you’re planning a field trip, corporate outing, athletic event, family reunion, or conference, we’ll provide a bus that fits your size and budget. We also work with tour operators, senior citizens, and special event planners. No group is too big or too small.

We provide transportation for all types of events in Martinsburg, including school field trips, sports team travel, corporate outings, weddings, church retreats, festivals, and military movements. Common destinations include the Roundhouse, War Memorial Park, local schools, and nearby casinos or wineries. We also handle airport transfers, multi-day tours, and out-of-town trips to places like Washington, DC, and Baltimore. Whatever your event, we’ll get your group there on time.

Charter Bus Company Martinsburg operates in all cities and towns near Martinsburg, including Hagerstown, Winchester, Charles Town, Shepherdstown, Inwood, Falling Waters, and Harpers Ferry. We also serve Greencastle, Cumberland, Frederick, Leesburg, and Berryville. Need to go farther? We can send a bus to any location in the region, including Washington, DC, Baltimore, and Northern Virginia. Just tell us where your trip starts and ends, and we’ll take care of the rest.