Bus Rentals in Reading, Pennsylvania

Charter bus rental prices in Reading typically range from $1,200 to $3,500 for a local, single-day trip, with longer or multi-day trips costing $4,000–$8,000 or more. Smaller vehicles like 18-passenger minibuses run $175–$325 per hour, while a 56-passenger full-size motorcoach is $250–$475 per hour. Daily rates are $1,250–$2,400 for minibuses and $2,600–$5,200 for full-size buses. Multi-day or out-of-town trips (e.g., to Philadelphia or Harrisburg) are billed by mileage at $4.50–$8.00 per mile.

Several factors influence the final price: vehicle size/type, trip duration, mileage, time of year (spring and fall are busiest), and any special requests. Peak season rates apply for school, sports, and wedding events. Get an exact quote fast—call our team anytime at 240-866-5820!

We calculate your price based on the type of bus, the length and distance of your trip, the time of year, and any special amenities or requests. Local trips within Reading (like shuttles between downtown and Alvernia University or the Santander Arena) are usually billed by the hour. Longer trips—such as a multi-day outing to Hersheypark or a corporate run to Philadelphia—are charged by the day or by the mile. Additional factors include tolls, parking fees, and whether you need the bus overnight.

Yes, we require a non-refundable deposit to secure your booking. This deposit is typically due when you sign the contract and will be applied toward your total balance. The amount varies depending on the size of the bus and the length of your trip but is generally around 30% of the total cost. Your reservation is not confirmed until we receive the deposit.

The final payment for your charter bus rental is due before the start of your trip. We’ll provide a specific due date when you book—typically 7 to 14 days before departure. If you book last-minute, full payment may be required upfront. All balances must be cleared before the bus arrives at your pickup location. We accept major credit cards, ACH transfers, and some corporate checks. Contact our team at 240-866-5820 if you have questions about payment timing or methods.

Yes, driver gratuity is included in your quote by default. We typically add a standard 10% tip for the driver, which goes directly to them. However, if you feel your driver provided exceptional service—helping with luggage, keeping to a tight schedule, or accommodating special requests—you’re welcome to give an additional cash tip at the end of the trip. Most groups tip between 10% and 20% of the total rental cost.

Charter Bus Company Reading offers a wide range of buses for rent in Reading, including 15- to 35-passenger minibuses, 40- to 56-passenger full-size motorcoaches, and several party buses and entertainer coaches. We can also provide ADA-accessible vehicles and school buses for short-distance trips. Our fleet includes models from top manufacturers like Van Hool, Prevost, MCI, Setra, and Grech. If you’re not sure which bus is best for your group, our team can help you compare options and choose the right one.

Most modern charter buses offer reclining seats, climate control, luggage bays, overhead storage, reading lights, and PA systems. Larger coaches (40–56 passengers) typically include flat-screen TVs, DVD players, Wi-Fi, 110V power outlets, USB ports, and a restroom. Premium models may feature leather upholstery, individual audio controls, Bluetooth sound systems, and optional seating with tables. Minibuses (15–35 passengers) provide many of the same amenities but usually without a restroom. Party buses and entertainer coaches can have wraparound seating, LED lighting, beverage coolers, and upgraded sound systems. ADA-accessible buses with lifts are available upon request. Ask your reservation specialist about specific amenities when booking.

It’s best to book your Reading charter bus 6 to 9 months in advance, especially if your trip falls during peak travel seasons like spring and fall. These months are busy with school field trips, sports tournaments, and weddings, so buses can get booked quickly. For major events—such as a wedding at Stokesay Castle or a corporate outing to FirstEnergy Stadium—booking early ensures you get the exact vehicle you want. Last-minute rentals are possible, but availability may be limited and rates can be higher.

Booking a charter bus in Reading is easy with Charter Bus Company Reading! Just call our 24-hour team at 240-866-5820 or fill out the quick online form with your trip details. We’ll need to know your travel dates, pickup and drop-off locations, group size, and any special requests. Our experts will build a quote, review bus options, and answer questions. Once you pick a bus, you’ll sign the contract and pay the deposit online. The final balance is due before departure. We handle the logistics and keep you updated until the trip is done.

Yes, if your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should offer parking for the bus and be at least a 2-star property. Most groups book a room at the same hotel where they are staying—for example, the DoubleTree by Hilton Reading or the Holiday Inn Express & Suites Wyomissing. If your itinerary includes multiple nights away, a separate room must be provided for each night. Our team can advise on lodging requirements.

No, your quote does not include tolls, parking, or entrance fees. These are additional expenses that you’ll need to pay separately during the trip. For example, if your bus route includes toll roads like I-76 (Pennsylvania Turnpike) or I-476, those costs are not covered in the base rental fee. Similarly, parking fees at venues such as the Santander Arena, FirstEnergy Stadium, or hotel lots in downtown Reading are your responsibility. You can either prepay these fees or reimburse the driver directly.

In downtown Reading, larger venues like the Santander Arena and Performing Arts Center offer designated bus and motorcoach parking for event attendees. FirstEnergy Stadium, home of the Reading Fightin Phils, provides bus parking in Lot A and Lot B during games and special events. For trips to Alvernia University or Albright College, contact campus security in advance to arrange bus parking in overflow or commuter lots. The DoubleTree by Hilton Reading has space for buses if coordinated ahead of time. In West Reading, the Penn Avenue surface lots can accommodate smaller buses. When visiting suburban destinations like the Reading Hospital or the VF Outlet Village, look for peripheral lot areas away from main entrances. Always confirm parking availability and fees with your destination prior to arrival, as on-street parking for large vehicles is limited in central Reading.

Berks Area Regional Transportation Authority (BARTA) operates fixed-route buses across Reading and Berks County, serving downtown, Albright College, Penn State Berks, and major shopping centers. While BARTA is affordable, it lacks direct service to rural areas, custom schedules, and group-friendly options. Private charter buses offer door-to-door service anywhere in Reading or Pennsylvania, run on your timetable, and keep groups together. They’re ideal for schools, sports teams, corporate outings, and events needing reliable, customized transportation beyond public transit’s limitations.

We provide charter bus service to and from all airports in the Reading area, including Reading Regional Airport (RDG), Lehigh Valley International Airport (ABE) in Allentown, Harrisburg International Airport (MDT), Philadelphia International Airport (PHL), and Lancaster Airport (LNS). If you have a group flying into or out of a major hub like Newark Liberty International (EWR) or Baltimore/Washington International (BWI), we can handle those transfers as well. Your bus will pick up and drop off curbside at the terminal.

Charter Bus Company Reading serves every kind of group in Reading! We help schools (Reading School District, Albright College, Alvernia University), sports teams (youth leagues, high school, college, fan groups), businesses (corporate offices, manufacturing plants, hospital staff), wedding parties, church groups, military and government agencies, senior citizen organizations, and nonprofit associations. Whether you need a single bus for a small outing or multiple vehicles for a large event, we can accommodate groups of any size. Our team is experienced in handling complex itineraries and special requests.

We provide charter bus rentals for any event or occasion in Reading, including school field trips, sports team travel, corporate meetings, employee shuttles, weddings, concerts, festivals, church retreats, airport transfers, and casino trips. Common destinations include the Santander Arena, FirstEnergy Stadium, Reading Public Museum, GoggleWorks Center for the Arts, and local colleges. We also handle out-of-town trips to places like Hersheypark, the Poconos, and Philadelphia. No event is too big or too small.

Charter Bus Company Reading proudly serves Reading and every city, town, or borough nearby across Berks County and southeastern Pennsylvania. That includes Wyomissing, Shillington, West Reading, Muhlenberg Township, Exeter Township, Birdsboro, Fleetwood, Kutztown, and Hamburg. We also operate in larger regional hubs like Pottstown, Phoenixville, Lancaster, Harrisburg, Allentown, Bethlehem, Easton, and King of Prussia. Need a bus to or from Philadelphia, York, or even New York City? We cover it all. Our fleet is available anywhere you need reliable group transportation—whether it’s a local shuttle, an airport transfer, or a multi-day trip across state lines. Call 240-866-5820 anytime to get a quote and see why we’re the most trusted charter bus company in Reading and beyond.