Charter Bus Rentals in Washington, District Of Columbia

Washington DC charter bus rentals typically cost between $150 and $400 per hour depending on the vehicle size, type, and season. Minibuses start around $1,500–$2,500 per day, while full-size 56-passenger motorcoaches run $2,800–$4,500+ per day. Local trips are often billed hourly ($150–$350/hr), longer-distance jobs by mileage or day. Peak times (spring/fall), special events, and custom amenities increase rates. Get an exact quote fast online or by calling 240-866-5820.

Charter bus pricing in Washington DC is typically based on one of three structures: hourly, daily, or per-mile rates. Local trips within DC—such as shuttles between Capitol Hill and downtown or short transfers to venues like the Walter E. Washington Convention Center—are usually billed by the hour with a four- or five-hour minimum. Longer trips—such as DC to New York City, Richmond, or Philadelphia—are charged either by the day or by total mileage. The rate structure depends on trip distance, duration, and whether the coach will be idle between segments. Additional factors include vehicle type (minibus vs. full-size motorcoach), time of year (spring and fall are peak), and any special requests for amenities or custom routing.

Yes, we require a non-refundable deposit to secure your Washington DC charter bus rental. This deposit is typically due when you sign the contract and is applied toward the total cost of the trip. The remaining balance must be paid in full before the date of your trip. We accept credit cards, checks, and ACH transfers for your convenience. Specific payment terms will be outlined in your contract.

The final payment for your Washington DC charter bus rental is due before the start of your trip. The exact deadline will be specified in your contract, but it’s typically required 7 to 14 days prior to departure. This ensures all funds are processed and cleared ahead of your service date. If you book last-minute, full payment may be required immediately. We accept major credit cards, ACH transfers, and business checks. Please contact our reservations team if you have questions about your payment schedule.

Yes, your Washington DC charter bus quote includes a standard driver gratuity, typically set at 10% of the base fare. This amount is added automatically to ensure your driver is compensated fairly for their service. If you feel your driver provided exceptional service, you’re welcome to offer an additional cash tip at the end of the trip. Most groups round up to 15% or even 20% for outstanding performance, but the base gratuity is always included in your upfront pricing.

We offer a wide range of buses for rent in Washington DC, including 18, 20, 25, 28, 30, 35, and 56-passenger vehicles from top manufacturers like Van Hool, Prevost, MCI, Setra, and Temsa. Our fleet includes full-size motorcoaches, minibuses, party buses, and ADA-accessible vehicles. Each bus is equipped with modern amenities such as WiFi, power outlets, reclining seats, and flat-screen TVs. We can accommodate groups of any size for any type of event or trip.

Most modern Washington DC charter buses offer free onboard Wi-Fi, 110V power outlets or USB ports at each seat, flat-screen monitors with DVD/Blu-ray players, and Bluetooth-enabled sound systems. Larger coaches feature plush reclining seats with adjustable headrests, individual reading lights, overhead parcel racks, and spacious undercarriage luggage bays. Full-size motorcoaches include clean restroom facilities. Additional amenities can include PA systems, microphone setups for guided tours, and optional leather upholstery. Advanced models may offer streaming video integration, HDMI inputs for laptops or gaming consoles, and custom seating layouts for executive or athletic travel. Many newer coaches now provide upgraded HVAC systems, touchless fixtures, and enhanced cabin filtration for comfort.

It’s best to book your Washington DC charter bus at least six to nine months in advance, especially if your trip falls during peak seasons like spring (April–June) or fall (September–November). These months see high demand due to school field trips, government events, and tourism. Booking early gives you the best selection of vehicles and the most competitive rates. Last-minute bookings are possible but may be more expensive and offer fewer options.

Booking a Washington DC charter bus with Charter Bus Company Washington is quick and easy. Just call our 24-hour team at 240-866-5820 or fill out the online quote form with your trip details. We’ll need to know your pickup location, destination, travel dates, group size, and any special requests. Our experts will provide a free, instant quote and help you choose the best vehicle. Once you’re ready, you can sign the contract and pay your deposit online to secure the reservation.

Yes, if your Washington DC charter bus trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should offer parking for the bus and be rated at least two stars. Most groups book the driver’s room at the same property as the rest of the party. For long-distance trips requiring multiple drivers, each driver will need their own room. Our team can advise on lodging logistics and typical arrangements.

No, your Washington DC charter bus quote does not include tolls, parking fees, or permits. These additional expenses are the responsibility of the customer and must be paid separately. Common toll routes include I-95, I-66 Express Lanes, and the ICC (MD 200). Popular destinations like the National Mall, Capital One Arena, and FedExField may require advance parking reservations and associated fees. Our team will help identify potential charges based on your itinerary so you can budget accordingly.

Charter bus parking in Washington DC is available at several designated locations across the city. The primary long-term parking lot is at RFK Stadium Lot 8, which accommodates large motorcoaches and offers easy access to the National Mall via Metro or surface streets. Additional short-term and drop-off zones are located along Ohio Drive SW (near the Tidal Basin), Union Station Bus Terminal, and select areas around the National Mall. Popular attractions like the Smithsonian museums, Capitol Building, and Lincoln Memorial have specific zones for loading and unloading passengers but do not allow extended parking. It’s important to consult the latest guidelines from the District Department of Transportation (DDOT) or work with your charter bus company to ensure compliance with all local regulations and to secure parking permits if necessary.

Washington DC’s public transit system includes Metrorail, Metrobus, DC Circulator, and MARC/VRE commuter trains. While these options are affordable and convenient for individuals, they aren’t ideal for large groups traveling together on a fixed schedule. With a private charter bus, your entire group stays together, travels directly to your destination, and enjoys comfortable seating with personal belongings safely stored onboard. It’s the most efficient and stress-free way to move groups around DC and beyond.

Charter Bus Company Washington provides airport shuttle services to and from all major airports in the Washington DC metropolitan area. We serve Ronald Reagan Washington National Airport (DCA), Washington Dulles International Airport (IAD), and Baltimore/Washington International Thurgood Marshall Airport (BWI). Our team can coordinate curbside pickups, drop-offs, and multi-leg transfers for arriving or departing groups. We are familiar with each airport’s specific bus staging areas, terminal layouts, and security protocols, ensuring smooth and efficient ground transportation for airline passengers, flight crews, and corporate travelers.

Charter Bus Company Washington proudly serves every type of group in Washington, DC, including K-12 schools, colleges and universities, corporate teams, government agencies, military units, sports teams, religious organizations, wedding parties, nonprofit groups, and tour operators. We regularly work with clients such as DC Public Schools, local universities (Georgetown, GWU, Howard), federal departments, conference planners, and out-of-town visitors. Whether you need a single bus for a small outing or multiple vehicles for a large-scale event, we have the experience and fleet to handle it all.

We provide charter bus services for every type of event in Washington, DC, including school field trips, corporate outings, government and military transportation, sports team travel, wedding guest shuttles, airport transfers, political rallies, protest marches, and sightseeing tours. From single-day excursions to multi-day conferences and out-of-town trips, we can handle any itinerary. Popular events we serve include conventions at the Walter E. Washington Convention Center, games at Capital One Arena, and ceremonies on the National Mall.

Charter Bus Company Washington operates in Washington, DC and every nearby city in the region! That includes Arlington, Alexandria, Fairfax, Tysons, Reston, Herndon, and Vienna in Northern Virginia, as well as Bethesda, Silver Spring, Rockville, Gaithersburg, and College Park in Maryland. We also serve Baltimore, Annapolis, and BWI Airport, plus farther destinations like Richmond, Charlottesville, and Philadelphia. No matter where your trip begins or ends, we can provide service to any city, town, or suburb within driving distance of DC. Call our team anytime at 240-866-5820 to get a bus in any city!